Subsidiary/Support Services: LMI Utilities Group
Location: Tema Freezones Enclave
Purpose

The Personal Assistant to the MD handles the day-to-day operations of the Managing Director’s office, planning and scheduling meetings and appointments for the MD whilst maintaining professional and external relationships at the management level. The Personal Assistant must be proactive and display a high level of maturity and confidentiality in handling issues that come to her attention. Must be well organized and be able to multi-task. Ethical behavior and confidentiality are of prime importance in this role.

Essential Duties and Responsibilities
  • Draws out the daily schedule of the MD and organizes his meetings; assists the MD to track and keep all corporate appointments & promises; ensures prompt response to incoming correspondence and schedules meeting appointments.
  • Arranges conferences, meetings, and travel reservations for MD, coordinates conferences and meetings for the MD.
  • Organizes performance review meetings, prepares, and distributes minutes.
  • Assists the Managing Director by preparing and editing correspondence, reports, and presentations.
  • Locates and attaches appropriate files to incoming correspondence requiring replies.
  • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
Competencies
  • Excellent verbal and written communication skills
  • Stakeholder management skills.
  • Excellent Customer-facing and interaction skills
  • Discretion: Demonstrated ability to handle confidential information with discretion.
  • Organizational Skills: Strong organizational and multitasking abilities.
  • Tech Proficiency: Familiarity with office software and communication tools.
Qualifications/Experience
  • A bachelor’s degree from a recognized tertiary institution
  • Proven experience as a personal assistant, minimum of 2 years working experience

 

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