Subsidiary/Support Services: Atlantic Quarry and Concrete Ltd
Location: Dawa
Purpose
To support the HR BP in the development and implementation of HR strategy and ensure the proper management of the office keeping a conducive environment for work for all staff and visitors. Whiles keeping a good record of all documents.
Essential Duties and Responsibilities
- Assist with the development and implementation of HR Strategy in the subsidiary.
- Assist with the learning and development of staff in the subsidiary.
- Provide first-level professional HR support within the subsidiary.
- Generate weekly and monthly reports on all staff transactions within the subsidiary.
- Managing office supplies and ordering new supplies as needed.
- Vehicle roadworthy renewals, servicing, and maintenance
- Hiring maintenance vendors to repair or replace damaged office equipment.
- Arranging and scheduling appointments, meetings, events, and taking of minutes.
- Responsible for capturing staff timesheet data for the processing of monthly payroll.
- Liaise with responsible team members on all enquiries from staff and provide rapid assistance and keep records on same.
- Ensure Staff compliance with the HR Policy Manual and HR objectives in day-to-day HR transactions.
- Coordinate all welfare activities of staff.
- Responsible for processing and payment of invoices submitted to HR.
- Assist with lunch administration with detailed records.
- Processing and documentation of Internal and external staff loans
- Ensure annual/mid-year objectives and performance appraisals for all employees are received and documented on file.
- Ensure all employee files up to date with their records.
- Assist with companywide communication.
- Assist staff with leave requests and maintain accurate records on leave, excuse duty and attendance.
- Weekly and monthly reports on staff attendance including lateness, absence, staff numbers, leave, joiners, exits, end of probation etc.
- Arranging and scheduling appointments, meetings, and events.
Competencies
- Full understanding of HR functions and best practices
- Good understanding of labour laws
- Excellent communication and interpersonal skills
- Outstanding organizational and time-management skills
- Proven experience working in an office management.
- Proficiency in all Microsoft 365 applications.
- Working knowledge of business management.
- Proper management of inventory and supply
- The ability to multitask.
- Excellent organizational skills.
- Effective communication skills.
- Professionalism
Qualifications/Experience
- A good first degree in HR, Psychology or Social Sciences from a recognized institution
- Relevant certification in HR would be an added advantage.
- At least 5 years of experience in a similar role
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